Rhino Resource Ltd (TA) Red Rhino Solutions is the 'Controller' of the personal data you provide to us. Red Rhino Solutions registration number is SC454568 and our registered address is 11 Somerset Place, Glasgow, G3 7JT.
We are committed to respecting and looking after your personal data. This notice sets out the basis on which any personal data we collect from you, or that you provide us, will be processed by us.
You can contact us at any time to discuss this policy or your own personal data or to opt out of Red Rhino Solutions using your personal data to provide its services Here
Please read the following statement carefully so you can understand our position and practices and how we will treat your personal data. By visiting http://www.redrhinosolutions.co.uk/ you are accepting and consenting to the details and practices outlined and described in this policy.
We will never share any of your personal data with any party outside of Rhino Resource Ltd (TA) Red Rhino Solutions or our suppliers without your deliberate and unambiguous consent.
Who we are and what we do
Red Rhino Solutions is a recruitment and training business operating across multiple industries on a national basis. We collect personal data from the following types of people to allow us to undertake our business:
- Potential and placed candidates for legitimate roles
- Potential and live client contacts in conjunction with our services
- Supplier contacts to support and allow us to carry out our services
- Employees, partners, consultants.
We will process client personal data on the basis of legitimate interest and we will process candidate personal data on the basis of consent. Your individual rights under GDPR are not affected by this.
Types of data we collect and what we do with it
In order to provide the best access to legitimate opportunities that are tailored to our candidates, we need to process certain information. We only ask for your personal data for recruitment purposes only and so we can genuinely help candidates to secure a new position, such as name, contact details including email address and telephone number, education details, employment history and immigration status (and other relevant information you may choose to share).
Where appropriate, and in accordance with legal requirements, we may also collect information related to diversity, security status or details of any criminal convictions.
If you are a Red Rhino Solutions client, we need to collect and use information about you, or individuals at your organisation, in the course of providing you with our recruitment and training services. This can include finding candidates to fill your roles, providing you with Recruitment Process Outsourcing (RPO) services or notifying you of content or candidates that may be relevant to you.
Red Rhino Solutions will also store information relating to previous dealings with us, including job applications, email and telephone communications, job interviews, placements and training assignments.
We collect a very limited amount of data from the users of our website which we use to help us to improve your experience when using our site and to help us manage the services we provide.
Where we obtain your information
We may obtain candidate information from any number of locations:
- When you register with our website or apply for jobs via our website
- When you correspond with us by phone, email or otherwise
- When you visit our website or interact with us through social media including LinkedIn
- When you register your CV on a job board and it matches the skills we're looking for
- When you apply for one of our jobs via a job board
- When you are referred by a friend / colleague
- Your online profiles
There are two main ways in which we collect client data:
- Directly from our clients.
- From third parties such as candidates, online job boards, LinkedIn, networking and information available online in the public domain.
We will delete candidate personal data from our systems if we have not had any meaningful contact with you for seven years (or for such longer period as we believe, in good faith, that the law or relevant regulators require us to preserve your data). After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.
We will consider there to be meaningful contact with you if you submit your updated CV onto our website, apply for jobs with us or we receive an updated CV from a job board. We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication or engage with any of our marketing communications.
Under new data protection regulations (GDPR), we are required to keep the data we hold accurate and, where necessary, up to date. As such, we will make an effort to regularly communicate with you to ensure your data is up to date and accurate.
Whilst we endeavour to permanently erase your personal data once it reaches the end of its retention period or where we receive a valid request from you to do so, some of your data may still exist within an archive system. While certain details may still exist on an archive system, this cannot be readily accessed by any of our team or processes.
For a full list of all data categories and retention periods, please contact firstname.lastname@example.org
Legal Basis for Processing
Our legal basis for the processing of personal data is our legitimate business interests, described in more detail below, although we will also rely on contract, legal obligation and consent for specific uses of data.
We will rely on contract if we are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.
We will rely on legal obligation if we are legally required to hold information on to you to fulfil our legal obligations.
We will, in some circumstances, rely on consent for particular uses of your data and you will be asked for your express consent, if legally required. Examples of when consent may be the lawful basis for processing include permission to introduce you to a client (if you are a candidate).
We take your privacy seriously and will only use your personal information to administer your account and to provide you with our recruitment or training services.
We suggest it is reasonable to expect that, if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to provide our recruitment services to you, share that information with prospective employers (with your consent) and assess your skills against our opportunities. During the job offer process, your potential employer may also want to confirm your personal data for the purpose of reference or criminal record checks where necessary or required by law. Red Rhino Solutions must comply with these things in order to help you secure the best position.
We want to provide you with relevant job opportunities to help in your search. We therefore suggest it is reasonable for us to process your data to make sure that we send you the most appropriate jobs.
We may also need to use your data for our internal administrative activities, like invoicing, job offer management, references etc.
Data Storage and Processing
All of the personal data we hold about you will be processed by our staff in the United Kingdom and accessed by our talent management system. We take all reasonable steps to ensure that your personal data is processed securely and prevent unauthorised access to, and misuse of your personal data.
Where you have received a password, which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with any other party.
Who do we share your data with?
As required under GDPR, we will only share your information to prospective employers with your express consent.
Unless you specify otherwise, we may also share your information with any of our group companies and associated third parties such as our service providers where we feel this will help us to provide you with the best possible service and we have the appropriate processing agreement in place.
You can opt out of this process or decide against having your data shared with any of these parties at any time by contacting email@example.com
Data Subject Access Requests
You may ask us to confirm what information we hold about you at any time, and request us to modify, update or delete such information. If you wish to access your data at any time, there will be no administration charge (unless the request is excessive) and the request should be fulfilled within 30 days. To make such a request, please email firstname.lastname@example.org
From time to time we would like to send you details of reports, promotions, offers, networking and client events and general information about the industry sectors which we think might be of interest to you. If you consent to us contacting you for marketing purposes, please click here to provide your confirmation.
Changes to our privacy notice
Any changes we make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our privacy notice.
Questions, comments or requests regarding this privacy notice are welcomed and should be addressed to email@example.com
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